Screen applications and allocate lots
Review applications alongside the vendor's history, then approve and assign a lot in one click — the vendor receives the lot number and payment link straight away. Category quotas are enforced.
Step by step
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1
Open Applications
The badge shows how many applications are waiting. Filter by event or status.
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2
Review the application
See the products, lot type, preferred lots, site needs and vendor history: events joined, cancellations and no-shows.
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3
Check the category quota
The Category Quota card shows the places left. When it is full, the system refuses approvals — use the waiting list.
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4
Make a decision
Approve and assign a lot (next step), or reject (a reason is required and the vendor reads it), waitlist, or ask for more information.
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5
Choose a lot
The Approve & assign lot card lists the available lots. The vendor's preferred lots are already marked so they are easy to match.
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6
Approve & send the payment link
One click approves, holds the lot for at least 48 hours and sends the lot number and payment link to the vendor.
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7
Keep internal notes
Internal notes are visible to staff only — for example "regular vendor, stall always tidy".
Tips
- tips_and_updates The quota is a HARD limit: two staff approving at the same moment cannot exceed it.
- tips_and_updates Turn on Auto-approve in the event settings if you don't need screening — quotas are still enforced.
- tips_and_updates On the booking screen, the Send via WhatsApp button sends the same payment link straight to the vendor's WhatsApp.
Frequently asked questions
The lot the vendor wanted is already taken. expand_more
Lots that are no longer available are marked. Choose another — the lot given does not have to be the one requested.
I want to approve first and assign a lot later. expand_more
Press Approve at the top. The Allocate Lots card stays until you choose a lot, and the payment link is sent when you press Send lot & payment link.
What if the vendor does not pay? expand_more
When the hold expires, the lot returns to the pool automatically and can be given to another vendor.